Expensify NetSuite Integration: The Complete Guide

Expensify NetSuite Integration

This entire article is dedicated to explaining every aspect and attribute of Expensify NetSuite integration. This includes the definition, the entire process, things to look out for, the advantages, and more. 

Business done easily with NetSuite! You may have heard this phrase repeatedly. Maybe even too many times. However, this phrase is as much true as the fact that the Earth is round, not flat. NetSuite has helped tons of businesses in improving the quality of operations as well as increasing the efficiency of the business to the roof. 

The ERP system makes it easy for the business to take care of daily/regular tasks as well the miscellaneous ones efficiently and effectively. The smart enterprise resources planning features of the tool, paired with the smart customer relationship management features, human resource management options, and multiple others sum up to make business easy. 

However, NetSuite alone may not be as effective as when paired with other solutions. The same is the case with Expensify NetSuite integration

What is Expensify? 

As the name of the tool suggests, Expensify is a cloud-based solution available for multiple businesses that allows them to manage the expenses associated with the organization. However, this tool is not like any other traditional expense tool. Apart from the recording of the expenses, the tool allows additional features to you including- 

  1. Expense Management
  2. Spend Management
  3. Expense Reports
  4. Company Credit Card
  5. Receipt Scanning App
  6. Bill Pay
  7. Invoicing
  8. CPA Card
  9. Payroll
  10. Travel

Other options and features are also available to you. All the features of the tool are somehow directed toward the same thing, easy and efficient management of expenses. Now, let’s know what NetSuite is in detail for further information. 

What is NetSuite? 

As you may already know, NetSuite is an ERP tool that allows you to manage the operations related to a business with ease. The focus of the tool is quite straightforward, to ease up the regular and non-regular tasks of the business. Apart from the ERP solutions or functionalities, the tool also offers features related to CRM, HRM, payroll, finances, accounts, bookkeeping, and others. 

This business management software helps you with 

  1. Financial Management
  2. Order Management
  3. Inventory Management
  4. Warehouse Management
  5. Supply Chain Management
  6. Procurement
  7. Accounts Receivable
  8. Accounts Payable
  9. Cash Management
  10. Close Management
  11. Fixed Assets Management
  12. General Ledger
  13. Payment Management
  14. Tax Management

Other options and features are also available to you. 

What is Expensify NetSuite Integration? 

As the nomenclature of the concept may already explain, Expensify NetSuite integration means the integration of the expense management platform named Expensify with the business management software named NetSuite. With the help of this integration, you get real-time access to the features of both Expensify and NetSuite combined. You, as a business, can easily access these features on NetSuite. 

The concept of integration is quite simple. With the help of integration, you get centralized control over the aspects of two or more solutions in a single place. Apart from this, integration allows real-time synchronization of the data recorded on one tool to the other. Integration works well with a cloud-based platform. This improves the chances of real-time recording and updation of the data smoothly and effectively. 

All this also holds true for the Expensify NetSuite integration as well. 

What are the Advantages of Expensify NetSuite Integration? 

Below are some of the major advantages or benefits of using or deploying Expensify NetSuite with the help of the process of integration. These will help you understand the overall merits that any business can avail themselves of using this smart integration technique.  

the Advantages of Expensify NetSuite Integration
the Advantages of Expensify NetSuite Integration

1. Expense Management With Filters 

With the help of this integration, you can get the benefits of smart and advanced expense management. For this, you get a variety of categories or filters that allow you to get the desired response from the system with ease. You can set the perfect or preferred filter to the set or collection of data and get the desired results. These results are of course downloadable and shareable as required. 

2. Real-Time Data Synchronization 

Another one of the advantages of Expensify NetSuite integration is real-time data updates. This means that the data present in one platform gets uploaded or recorded in another system in real time without glitches. You can check the platform and see how any aspect is performing. Or in this case, what is the expense status of the business? 

3. Automation 

The next benefit of Expensify NetSuite integration is that with the help of the integrated system, you get the automation features of the two tools. NetSuite allows you to manage expenses but the features provided by Expensify are solely dedicated to this task. Hence, the automation features of Expensify are more advanced and smarter. 

4. Expense Reporting 

You can use the data stored by the integrated system to create effective reports. This is a major advantage of Expensify NetSuite integration. NetSuite’s dashboard is quite helpful and reflective. The dashboard shows the actual and upcoming status of various tasks right away. You can use the integrated system to get the data in the desired form and reports. 

Effective reporting will also allow you to create futuristic information about expense movement and management. Moreover, you can also allure the investors with the help of effective and reliable reports and reporting. 

5. Credit and Debit Card Management 

As a business, you may own and use different types of credit and debit cards. When there are so many cards available, it becomes quite tough to manage the cards as well as the expenses settled using such cards. This is something that you can easily control with Expensify NetSuite integration. The system offers extensive control over card payments and allows you to review them as well. 

6. Automated Clearing House

Features of an Automated Clearing House or ACH are quite hard to find in major business management tools. However, with the help of the integration, you can also avail yourself of the features of ACH easily. Whatever the mode of payments may be, you can rely on the Expensify NetSuite integration to clear all such transactions once and for all. 

7. Security Features 

When NetSuite and Expensify come together, the system becomes even more secure. This is because with Expensify, you get SOC1 & PCI system security features and with NetSuite, you get 256-AES encryption. When such security features are summed together, you get an unbreachable and unbreakable security system. 

8. Effective Decision-Making 

When you get the ability to manage the expenses of the business, you can easily make future decisions related to the same. You can analyze the data, look for beneficial patterns, and then decide where to invest and how much. All these decisions become quite easy with Expensify NetSuite integration. 

The benefits of the integration are enough to explain that expense management is the only advantage you get with NetSuite and Expensify. If you are intrigued with the concept, then below is the complete overview of how you can integrate the ERP system with the expense management base. 

How to Execute Expensify NetSuite Integration?

The process to bring together NetSuite and Expensify is not as complicated as it may seem to be. The active and advanced options of NetSuite with the added reliability of Expensify allow you to integrate the two systems easily. Follow the procedure below to understand how you can proceed and execute the Expensify NetSuite integration easily: 

1. Firstly, you need to install the Expensify set in NetSuite. For this, navigate to Customization > Suite Bundler > Search & Install Bundles. Here, in the search section, look for Expensify and install the bundle.

What is Expensify NetSuite Integration
navigate to Customization > Suite Bundler > Search & Install Bundles.
How to Execute Expensify NetSuite Integration
search section, look for Expensify
How to Execute Expensify NetSuite Integration
install the bundle

2. Next, navigate to Setup > Company > Enable Features > Employees and check the box of Expense Reports before saving the same. 

How to Execute Expensify NetSuite Integration
navigate to Setup > Company > Enable Features > Employees
How to Execute Expensify NetSuite Integration
check the box of Expense Reports before saving the same

3. Now you need to inform the system about the type of expenses you want to manage. For this, navigate to Setup > Accounting > Expense Categories and use the New button to create as many expense categories as you want and save them. 

How to Execute Expensify NetSuite Integration
navigate to Setup > Accounting > Expense Categories and use the New button
How to Execute Expensify NetSuite Integration
create as many expense categories as you want and save them

4. Confirm that all the expense-related heads of NetSuite are connected with the platform perfectly. You may need to set up a taxing system as well so proceed with the same if necessary. 

5. Lastly, when all the configurations are done on the platform, you need to log in to the Expensify account and activate NetSuite there. For this, navigate to Settings > Policies > *Your Policy Name* > Connections > NetSuite, input your NetSuite credentials, and click on Connect to NetSuite. 

How to Execute Expensify NetSuite Integration
navigate to Settings > Policies > *Your Policy Name*
How to Execute Expensify NetSuite Integration
navigate to Settings > Connections > NetSuite, input your NetSuite credentials, and click on Connect to NetSuite. 

Summing Up: Expensify NetSuite Integration

So, here we are going to sum up the entire sections provided above. This was all we had to share with you related to the integration of Expensify and NetSuite. The procedure to bring together and integrate the two systems may not be as effective and easy if you are a beginner. For ease, either undergo extensive NetSuite training or take the help of a third-party NetSuite system expert team. The professionals in the team will assist you in proceeding with Expensify NetSuite integration and will even integrate the system for you if required as well.

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